Job description
4 Aces Towing & Recovery has an immediate need for an Office Administrator. The Office Administrator will serve as the right-hand for the owner. The Office Administrator will wear many hats so it is important that they are well organized and can manage their time accordingly.
Position Responsibilities
Under the direction of the Owner, the responsibilities of the Office Administrator at 4 Aces Towing & Recovery are, but not limited to:
1. Supporting company operations by maintaining office systems and supervising staff
2. Maintaining office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions
3. Managing phone calls and correspondence (e-mails, letters, packages etc.)
4. Providing historical reference by defining procedures for retention, protection, retrieval, transfer and disposal of records
5. Assisting in coordinating office activities and operations to secure efficiency and compliance to company policies
6. Completing operational requirements by scheduling and assigning employees and following up on work results
7. Keeping management informed by reviewing and analyzing special reports, summarizing information, and identifying trends
8. Maintaining office staff by working with Human Resources with recruiting needs
9. Partnering with Human Resources to maintain office policies as necessary
10. Achieving financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
11. Supporting budgeting and bookkeeping procedures
12. Tracking purchase orders and invoices
13. Reviewing and comparing contracts in place and future contracts
14. Managing relationships with vendors and service providers, ensuring all items are invoiced and paid on time
15. Approving payments for accounts payables and account receivables in timely manner
16. Reviewing and reconciling all bank statements
17. Collecting time records from employees and preparing for payroll
Position Requirements
The competency requirements for the Office Administrator:
1. Able to listen and follow instructions.
2. Outstanding communication skills
3. Able to work unsupervised.
4. Excellent organizational and leadership skills
5. Always able to maintain a professional manner.
6. Familiar with office management procedures and basic accounting principles
7. Displays integrity and honesty.
8. Maintains a positive attitude towards co-workers, guests, and visitors.
9. Demonstrates attention to detail and thoroughness.
10. Able to follow and adhere to standard policies and procedures.
11. Flexibility to meet scheduling demands of department.
Education/Experience
High School Graduate/Equivalent preferred
Ability to read, speak and write the English language
Must follow oral and written directions
Two to three years office administration
Proficient with Microsoft Office software and phone systems
Bilingual is a plus!
Job Type: Full-time
Salary: $45,000.00 - $55,000.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Houston, TX 77015: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)